Posted on 22 July 2021

Top Tip Thursday: Learn how to share your Outlook calendar with colleagues

Contact us

Whether you mange a team or collaborate frequently with co-workers, sharing your Outlook calendars can help improve workflow and eliminate the hassle of figuring out other’s schedules or availability.

Accessing other calendars

You can add any calendar from your organisation’s directory by searching for it. To do this, follow these simple steps:

  1. Click on Add Calendar
  2. From the drop-down list, select From Address Book
  3. Then type in either the email or name of the person you want to add
  4. After, select their name, press OK, and you will be able to view their calendar

Sharing your calendar

To share your calendar, you need to:

  1. Select Share and then Calendar
  2. Then, select Add
  3. You can now choose who you’d like to be able to see your calendar
  4. Under ‘Permissions’, you can decide how much the person is able to do with your calendar. You can choose from:
    1. None
    2. Can view when I’m busy
    3. Can view titles and locations
    4. Can view all details
    5. Can edit
  5. Once you’ve chosen which option you want, press Apply

Here to help

If you would like to learn more about how you can digitise the way you work or just want more information about the services we offer, get in touch with our team at [email protected] and we will be happy to help!