Posted on 02 September 2021

Top Tip Thursday: Archive items in your Outlook mailbox

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If your Outlook mailbox is starting to look overcrowded and messy, or is running out of storage space, you can archive the old items you don’t need but still want to keep.

To do this, you need to:

  1. Open Outlook and click File. Under Info, click Tools then Clean up old items.
  2. Select the ‘Archive this folder and all subfolders’ option and choose which folder you want to archive.
  3. In ‘Archive items older than (X)’, choose your preferred date.
  4. Tick the box that says ‘Include items with “Do not AutoArchive” checked’ to archive items that are excluded from automatic archiving.
  5. Finally, press

However, if you do want to automatically archive your items, you can set up AutoArchive. This feature allows you to choose how often AutoArchive runs, where the archived items are stored, and how long Outlook waits before archiving an item automatically.

  1. Under File, select Options and then Advanced.
  2. In AutoArchive, press AutoArchive Settings.
  3. Tick the ‘Run AutoArchive every (X) days box’ and choose how often you want AutoArchive to run.
  4. On Clean out items older than, choose how old you want the item to be before it can be archived.
  5. Select which folder you want the archived items to be stored in by ticking ‘Move old item to’ or choose the ‘Permanently delete old items’ option, if you no longer want to store the old items.
  6. Finally, press OK.

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